Risk Framework in Paperly

Paperly comes preloaded with a comprehensive risk framework that schools can use straight away or customise to align with their own policies.

This framework covers:

• Risk Likelihoods – how probable a risk is to occur.

• Risk Impacts – the severity of the consequence if the risk occurs.

• Risk Ratings – the overall risk level, calculated automatically by combining likelihood × impact.

• Risks – a library of preloaded risks that schools can remove or tailor to meet their needs.

Risk Likelihoods

Default Likelihood Ratings

• Almost Certain

• Likely

• Possible

• Unlikely

• Rare

• N/A

Likelihood Areas

• Frequency – e.g. “Almost certain to occur in the next 3 months.”

• Probability – e.g. “>80% chance of occurring.”

• Experience – e.g. “Not unusual to happen.”

Each likelihood rating (e.g. Likely, Possible, Rare) is defined across these areas.

Risk Impacts

Default Impact Ratings (with colour coding)

• Low

• Moderate

• High

• Extreme

• N/A

Impact Areas

• Health

• Physical Assets

• Non-Physical Assets

• Business Interruption

• Reputation

• Annual Operating Revenue

• Governance Impact

• Staff Morale & Performance

• Life/Health

Each impact rating (e.g. Minor, Moderate, Major, Severe) is defined across these areas.

Example – Major Health Impact

• Life-threatening injury requiring lengthy hospitalisation or rehabilitation.

• More than one month off school/work.

Risk Ratings (Matrix)

Paperly automatically combines Likelihood × Impact to calculate an overall risk rating.

Default Risk Ratings

• Low

• Moderate

• High

• Extreme

• N/A

Preloaded Matrix
Each combination (e.g. Likely + Major) has a default risk rating with clear colour coding.

Configuration

• Schools can edit the matrix to reflect their own risk management frameworks.

• Thresholds and labels can be adjusted.

• Additional rating levels can be added.

Risks

Paperly includes a set of preloaded risks across different categories, which can be customised:

• Schools may remove risks that do not apply to their context.

• Schools can add their own risks to align with local policies, regulations, or unique circumstances.

• Each risk can be linked to likelihoods, impacts, and controls to provide a complete view of risk management.

Tooltips for Staff

When staff complete a risk assessment, tooltips appear beside each risk field:

• Initial Risk Likelihood

• Initial Risk Impact

• Residual Risk Likelihood

• Residual Risk Impact

These tooltips display the school’s configured likelihood and impact areas. Descriptions guide staff in selecting the most appropriate rating, ensuring decisions are consistent and well documented.

⚠️ Important
Edits to risks, likelihoods, impacts, or ratings apply system-wide and will affect all excursions where they are referenced.