When is an Excursion Archived?

Overview

Excursions in Paperly are archived automatically after they have been completed. Archiving helps keep the Excursions list clean and ensures older excursions don’t stay active unnecessarily.

Archive Functionality

An excursion can only be archived if it is in Final Approved status.

• ✅ Final Approved = eligible for archiving

• ❌ Draft / Pre-Approved / Pending Approval = not eligible for archiving

When does an excursion archive?

By default, excursions are automatically archived 30 days after the excursion end date (once the excursion is Final Approved).

This means:

• The excursion remains visible and accessible during the post-excursion period, and

• It will then be archived automatically after the retention period has passed.

Can the archive timeframe be changed?

Yes, the auto-archive period is configurable, however:

• Schools cannot change this setting within the Paperly Interface

• A support request is required for our team to update it
  
  

✅ If you would like to change the archive timeframe (e.g. 7 days, 14 days, 60 days), please contact Support and include your preferred number of days.